Tracking Hours

All Self-Managers are required to keep a written record of the hours worked by their attendants. The method used to track hours is very individual. Depending on your level of physical ability, handling paper may be challenging and you may choose to keep files electronically; that is fine as long as you keep back-up copies in the event your computer crashes. The most commonly used methods to track hours are:

• 2-week time sheet filled out either by yourself or your attendant
  

  Two Week Time Card (xls) 49KB
  

  Two Week Time Card (doc) 43KB
  

  Two Week Time Card (pdf) 104KB
• 6-week time sheet
  

  Six week time sheet (xls) 51KB
• Recording hours on a calendar (click here)
• Recording hours in a book (click here)
• Using a program like Excel to track hours (click here)

Two Week Time Card

Even if the employee writes in their own hours, you should have the employee initial the time sheet at the end of the pay period.

Over time many Self-Managers have reported that the amount of paper for Direct Funding builds up so consider using both sides of any papers and/or using a method that may collect several pay periods on one page (such as the 6-week time sheet).

Confidentiality is something to consider when tracking hours. Some Self-Managers are comfortable with all employees knowing how many hours everyone works, but for those who prefer confidentiality, a method like the calendar or book where multiple employees record their times may not be suitable.

Keep in mind that if attendants arrive a few minutes before their shift, or stay a few minutes after, and are engaged in work-related activities, these small amounts of time should be added to their bi-weekly hours.

Whichever method you choose, you must keep the records for 7 years. At some point you will be asked to provide copies of your employee hours.

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